Registration and Preparing for Day Camp

A $15 nonrefundable and nontransferable deposit per week holds your child's spot in summer day camp when you register.

The YMCA requires weekly tuition to be automatically scheduled to draft from your debit or credit card account on Monday two weeks before camp begins.

• Upon the automatic draft attempt on Monday, if the payment returns, the Y will attempt to draft your payment method again two additional times on Tuesday and Wednesday.

• If a payment is returned, a $12 returned payment fee is assessed in addition to the amount of the original payment. 

• Camp fees that are not collected by Wednesday morning will result in the camper being unenrolled from the respective camp week. 

Because the YMCA of South Hampton Roads is a state-licensed childcare provider, some forms are required before your child can attend summer camp. After you complete registration and check out, you’ll find these forms in the My Requirements section of your YMCA account.

• Child’s Information
• Child’s Proof of Identity
• Child’s Most Recent Physical & Immunization Record
• Parent/Guardian Information
• Child’s Emergency Information
• Additional Authorized Pickups
• Medication consent (required if your child requires medication while in our care)
• Allergy management plan (required if your child has diagnosed food allergies)
• Non-Prescription Skin Products Authorization
• 2024 Summer Camp Waivers

Required Forms Due Dates:

• For camp registrations through April 30: Required forms are due within 30 days of registration.
• For camp registrations from May 1 and beyond: Required forms are due within 72 hours of registration.

Please note that medication authorization and allergy management plan forms expire one year from the date the doctor authorized unless otherwise noted by the doctor.

If any required forms are not complete and approved by the due date, your child's camp registration will be cancelled. If a form is rejected after the due date, you will have 24 hours to correct the issue to avoid cancellation.

In 2023, we updated our child care required forms management system to better serve you! All required documentation will be uploaded and accessible through your YMCA account.

Here's what you need to know:

• If you provided your child's proof of ID and physical and immunization records for summer camp or before and after-school care in 2023 or later, this information is retained in your account.  
• For subsequent registrations, you'll only need to review documents and make any needed changes and complete any seasonal required forms, making your process quick and easy in the future.

If you have any questions or need further assistance with required forms, please reach out to our Engagement Team at (757) 275-9450.

If you need to make changes or cancel your registration, we require a 14-day notice in order to ensure proper staffing ratios and to allow children on the waitlist to be offered a space. Let us know before the Monday two weeks before the camp session you are canceling begins.

Cancellation requests can be made by requesting a change to your care.

If you don't cancel at least 14 days in advance, you will be responsible for that camp session's full tuition.

Please note that enrollment fees and camp deposits ($15/camp session) are nonrefundable and may not be transferred to other campers or to other weeks of camp.

If your child is unable to attend for an entire week of care due to illness, the Y will provide a credit with receipt of a doctor's note. If your child attends any day that week, full weekly tuition is due.

Because the Y is a state-licensed child care provider, we accept Department of Social Services (or DSS) and other third party payment assistance providers. Contact us by submitting a DSS inquiry form or by emailing childcare@ymcashr.org and we'll help you register.

You can view information and a map of drop-off and pick-up locations for your child right here.

A typical day of camp goes like this (subject to change based on location/availability):

6:00-9:00 am Drop off 
9:00 am Opening Assembly
9:30 am Huddle Time
9:50 am Group Games
10:45 am Swimming
12:00 pm Lunch
12:35 pm Your Voice Your Choice
1:25 pm Arts & Crafts
2:10 pm Sports
2:55 pm STEM
3:40 pm Closing Assembly
4:00-6:00 pm Departure

Yes, your child will go swimming at least once a week. Please bring a swimsuit, towel, and a bag to place wet belongings in. 

Please do not put sunscreen in your camper's bags. Your child’s sunscreen needs to be with the YMCA summer camp office and we will provide sunscreen for your camper.

Swim test requirements can be found here. Each camper will receive the opportunity to test to receive a swim necklace. 

You will receive communication via email with information regarding upcoming themes and what additional items may be needed to participate in planned activities. 

If medicine has to be taken at camp, you must complete a Medication Authorization Form (located in the My Requirements section of your YMCA account) and it must be dispensed through our summer camp office. The medication needs to be in its original container. 

Please do not give your child their medications, sunscreen, or insect repellent in their book bags. Your child’s medications need to be with the YMCA summer camp office and we will provide sunscreen and insect repellent for your camper.

Please make sure that you have also completed the Non-Prescription Skin Products Application located in the My Requirements section of your YMCA account.

Please note that we must follow your doctor's instructions explicitly, and if they did not indicate that a generic medication is allowed, we can not give the generic medication to your child (example: Benadryl® vs diphenhydramine)

Lunch is not provided by the Y.* Each camper is required to bring a lunch, two snacks, and a reusable water bottle. Please make sure items are labeled. The YMCA does not provide refrigeration. 

*Some locations offer one snack and a lunch via the Summer Food Service Program and in partnership with a third-party provider. Locations include:

• Albemarle Family YMCA
• Effingham Street Family YMCA
• James L. Camp Jr. Family YMCA
• Suffolk Family YMCA
• YMCA of Portsmouth

Camp communications are sent by email and/or text message. Communication by email will go to the email address you have selected as preferred for your child's account. 

Text communications will go to the phone number of the primary person on your YMCA account.

Please contact our Engagement Team at 757-275-9450 or 757-962-5555 with questions regarding enrollment, billing, and more. For specific questions regarding the program, please contact a director below.